Industry 02 · Architecture

Your firm knows how to design. Coordinating is the hard part.

Orchestrate every package from Schematic Design (SD) to Construction Administration (CA). Who delivers what, when, and in which version — in a single system.

How it coordinates disciplines → PRR indicator
5
AIA phases orchestrated.
1
Current version per drawing.
0
Fees without an approved deliverable.
PRR · Torre Marina
78%
Design Development phase · 5 disciplines
Architecture team coordinating disciplines over drawings with ReadyFy on screen.
01 · The problem

Designing is 30%. Coordinating is 70%.

The lead architect doesn't fail on creative capacity. They fail on operational friction: specialists, versions, comments, milestones.

Symptom 01

Crossed versions between consultants

The structural engineer designed on v3. V4 changed a cantilever. No one was notified. The error shows up on site.

Symptom 02

Client comments without traceability

The developer requested a change three weeks ago. It was half-handled. No one remembers who approved what.

Symptom 03

Contractual milestones without evidence

Schematic Design delivered. The client questions the deliverables. Without a signed checklist, the 15% is in dispute.

Symptom 04

RFIs and Submittals in disarray during Construction Administration (CA)

The contractor sends 40 RFIs during construction administration. Some are answered in 24 hours, others get lost. Without a central record, responsibility for delays can't be proven.

02 · The AI builds the process

You no longer builds the scope. The AI applies the AIA standard and delivers it ready.

ReadyFy checks industry standards — AIA B101, AIA G701-704, local architectural review codes, ADA requirements, environmental regulations — and builds the professional services scope with SD-DD-CD-B-CA phases and all the project-specific deliverables.

The example on this page uses the AIA standard (American Institute of Architects). The same principle applies to any professional regulatory framework — RIBA Plan of Work (United Kingdom), COA standards (Colombia), Architects' Associations across LATAM, ARQA in Spain.
Feature 01
Builds the professional scope

AIA phases, deliverables by phase, billing milestones, dependencies between disciplines.

Feature 02
Professional standard up to date

Applies current AIA B101, ADA requirements, local planning code, CSI specifications.

Feature 03
You adjust only what's unique

Modify deliverables per client, add special phases, adjust contractual percentages.

Feature 04
Save your standard

What your firm considers best practice becomes your own reusable library.

ReadyFy AI // Project · Torre Marina · May 17, 2026 2:32 PM
A
Architect: 14-story multifamily building · 86 units · Miami FL · developer client. // instruction
↻
Checking AIA B101 standard, Florida Building Code 2023, ADA Standards 2010, Miami-Dade Land Development Code, LEED v4 requirements. // 3.8s
✓
Proposed process: 112 activities across 5 AIA phases. SD (15%), DD (20%), CD (40%), Bidding (5%), CA (20%). Coordination with 5 disciplines: structural, MEP, landscape, interiors, lighting. // done
A
Architect: Remove landscape · client contracts it separately. Add LEED Gold review as a developer requirement. // manual adjustment
✓
Adjustments applied. Total: 104 activities across 5 phases. Save as template "Mid-Rise Multifamily · LEED Gold · Miami · v1" to your library? // confirm
✓ Template saved · reusable on similar future projects v2.4.1 · Anthropic Claude
03 · How ReadyFy solves it

Un operating system for your architecture firm.

We don't replace Revit or AutoCAD. We orchestrate everything around them.

CAP · 01

Discipline coordination hub

Each consultant delivers against the lead's current package. New version = automatic notification to everyone.

CAP · 02

Mandatory drawing versioning

There's no "delete." Only "new version." Each drawing keeps its history, author, date, and reason for the change.

CAP · 03

AIA milestones with a signed checklist

Each AIA phase (SD, DD, CD, B, CA) has a predefined checklist. It doesn't close without completing it. The client signs digitally and billing is enabled.

CAP · 04

Redlines and comments linked to the drawing

The client marks up the drawing PDF. Each comment generates an activity for the owner, with a deadline and status. When addressed, the new drawing version explicitly cites which redline was resolved.

CAP · 05

RFIs and Submittals with a response deadline

During construction administration, each contractor RFI comes in with a response deadline and an assigned owner. An approaching due date triggers a reminder. Every response is recorded as contractual evidence.

CAP · 06

Client and consultants as viewers

The developer sees real-time status without modifying the workflow. Oversight audits without touching the logbook.

04 · AIA Phases

The workflow, from Schematic Design to Construction Administration.

Standard AIA sequence. Each phase with deliverables and a contractual percentage. It doesn't close without a signature.

01 · Phase
SD
Schematic Design
15%
  • Conceptual site plan
  • Schematic floor plans
  • Massing
  • Preliminary materials
  • Order-of-magnitude budget
→
02 · Phase
DD
Design Development
20%
  • Developed floor plans
  • Sections and elevations
  • Disciplines aligned
  • Preliminary specifications
  • Refined budget
→
03 · Phase
CD
Construction Documents
40%
  • Complete drawings
  • Construction details
  • Complete CSI specifications
  • Construction schedule
  • Bid package
→
04 · Phase
B
Bidding / Negotiation
5%
  • Response to bidder RFIs
  • Addenda
  • Technical evaluation
  • Recommendation to the client
  • Contractor selection
→
05 · Phase
CA
Construction Administration
20%
  • RFIs during construction
  • Submittals review
  • Documented site visits
  • Change orders
  • Punch list and closeout
Reference percentages per the AIA B101 standard (the American Institute of Architects' international standard). ReadyFy lets you configure the contractual distribution according to the specific agreement with each client. What doesn't change is the discipline: no milestone closes without a signed checklist and deliverables versioned in the logbook.
05 · Discipline coordination

The lead architect coordinates. ReadyFy makes it show.

Success depends on how the disciplines align. ReadyFy makes coordination visible, measurable, and defensible.

When architecture issues v4.2, everyone else finds out automatically.

Each consultant works against the current package. A new central version = pending work flagged obsolete and automatic notification.

  • →
    Central version as the anchor The lead architect's package is the reference. Consultants can't deliver against obsolete versions.
  • ×
    Discipline conflicts detected If MEP places a duct where the structural engineer defined a beam, ReadyFy flags the clash before it reaches the field.
  • ⊙
    Balanced workloads The PM sees who has overdue activities, who's blocking, and who can take on additional work.
  • ◐
    A logbook of every interaction Comments, corrections, approvals, and meetings are recorded. In a fee or schedule dispute, the evidence exists.
// Project · Torre Marina · DD Phase
// CENTRAL HUB
Architecture v4.2
Structural
BCEng · v3.1 under review
MEP
MechFlow · v2.0 waiting on v4.2
Landscape
Verde · v1.4 current
Interiors
N+I · v0.8 not started
→ Auto-notification when Architecture moves to v4.3. MEP is blocked until the change is integrated. The logbook records every milestone.
06 · Contractual milestones

Your fees are billed against approved deliverables.

Each milestone tied to its checklist. Client signs → invoice enabled. Dispute → the milestone record is the evidence.

Billing schedule · Torre Marina Project

5 AIA milestones · USD 280,000 professional fees

✓
SD · Schematic Design
Approved by client · Mar 12, 2026
$ 42,000
Invoiced
●
DD · Design Development
PRR 78% · delivery expected May 18, 2026
$ 56,000
Pending delivery
3
CD · Construction Documents
Starts after DD acceptance
$ 112,000
Scheduled
4
Bidding (B · Bidding)
Bidding support
$ 14,000
Scheduled
5
CA · Construction Administration
Estimated 14 months of construction
$ 56,000
Scheduled
Fees invoiced
$ 42K
15% of the contract
Next billing
$ 56K
When DD closes
Contractual progress
35%
By completed milestones
Time to billing
12 days
If DD closes on time
// OPERATING PRINCIPLE

Fee dispute → the milestone record is the proof. Signed checklist, versioned deliverables, digital acceptance.

07 · Who sees what

Share the progress. Without losing creative control.

Client, contractor, and oversight see what they need, without altering the workflow. The lead architect keeps authority.

Lead architect · Drives the design.

Defines the central version, assigns deliverables, approves packages, closes AIA milestones. The only role with creative authority.

  • ✓ Publish central architecture versions
  • ✓ Approve discipline packages
  • ✓ Close AIA milestones
  • ✓ Assign redlines to consultants
  • ✕ Delete the historical logbook
// SESSION · lead-architect@firm
publish_centralenabled
approve_disciplinesenabled
close_aia_milestonesenabled
assign_redlinesenabled
edit_logbookdisabled · immutable
notify_clientenabled

Consultant · Delivers against the current version.

Each specialist works against the central version. If it changes, ReadyFy notifies them and flags their work as pending update.

  • ✓ Upload their discipline's deliverables
  • ✓ Respond to assigned redlines
  • ✓ View the current central version
  • ✕ Modify other disciplines' work
  • ✕ Approve their own deliverables
// SESSION · consultant@bceng
upload_disciplinescoped · structural
respond_redlinesenabled
view_centralenabled · read-only
edit_other_disciplinesdisabled
approve_owndisabled
version_lockcentral@v4.2 required

Client / Developer · Authorized viewer.

Accesses through a unique tracking link. Sees progress by AIA phase, approved deliverables, pending redlines, and upcoming milestones. They can leave redlines on published drawings, not edit the firm's workflow.

  • ✓ View project progress and PRR
  • ✓ Leave redlines on published drawings
  • ✓ Sign digital acceptance of milestones
  • ✕ Edit drawings or modify versions
  • ✕ Reassign work between consultants
// SESSION · client-view · READ + COMMENT
view_phase_progressenabled
add_redlinesscoped · published only
sign_milestonedigital · with audit trail
edit_drawingsdisabled · permanent
reassign_workdisabled · permanent
access_methodlink · revocable

Design oversight · Audits without intervening.

Verifies completeness, coherence, and traceability. Leaves observations in an audit layer separate from the operational logbook.

  • ✓ Audit the complete record
  • ✓ Observations in the audit layer
  • ✓ Verify coherence between disciplines
  • ✓ Export the signed oversight report
  • ✕ Modify the firm's operational workflow
// SESSION · oversight@design · AUDIT-LAYER
audit_recordenabled
verify_discipline_clashesenabled
leave_observationsaudit-layer · isolated
export_signed_reportenabled
modify_operational_workflowdisabled
logbook_integrityprotected · immutable
08 · PRR indicator

A readiness score before delivering to the client.

The PRR (Process Readiness Rating) measures how ready each package is to be delivered or advance to the next AIA phase.

Project · Torre Marina · DD
78%
High readiness · 12 days to delivery
Trend · 14d
▲ +9 pts
Discipline coordination
70%
Document versioning
95%
Client comments closed
88%
Phase AIA checklist
75%
Internal QA/QC review
60%
Clash detection
82%
Lead architect approval
65%

PRR does not approve the design. It measures how defensible the delivery is.

Technical quality belongs to the architect. Approval belongs to the client. The PRR measures how complete, coordinated, and documented the package is.

What it does deliver: early visibility into what's missing, which consultant is blocking, which redline is pending, and whether the milestone can close in time to bill.

// PRR SCALE · ARCHITECTURE
0 – 30% · Not deliverable · critical pieces missing
31 – 55% · In development · partial coordination
56 – 75% · Pre-delivery · internal review pending
76 – 90% · Ready for delivery · can go to the client
91 – 100% · Approvable · billable milestone
Cross-cutting case · Urgent

Tenders and competitions: short deadline, exhaustive evidence, zero margin for error.

Public and private competitions no project can dodge. Strict deadlines, voluminous documentation, rigorous legal requirements. Here, losing a single piece disqualifies the entire proposal.

Pillar 01
Urgency

A visible countdown. Staggered alerts. No surprises on the last day.

Pillar 02
Precision

A checklist per bid document. Every requirement mapped to its responsible document.

Pillar 03
Legality

Digital signatures. Chronological traceability. Evidence against appeals or challenges.

// ACTIVE TENDER
Merit Competition · Pereira Multifamily Building
Closes in
4 d 06h
✓
Bid conditions read and signed
v1 · May 16
✓
Chamber of commerce and Tax ID
current
✓
Team résumés
8/8 signed
✓
Experience certifications
12/12 uploaded
!
Signed technical proposal
in final review
!
Financial proposal + bond
pending notarization
○
Cover letter + attachments
to sign
Ready to file PRR · 72%
09 · Integrations

Everything you already use, inside the app.

AI, storage, and messaging connected. Every interaction recorded in the logbook.

Layer · 01

Artificial Intelligence

Progress summaries, missing-document detection, meeting minutes, classification, a specialized assistant.

Layer · 02

Storage

Documents backed by enterprise infrastructure. Versions and permissions governed by ReadyFy.

Layer · 03

Messaging and email

Messaging integrated into the workflow. Pre-approved templates for notifications. Every message recorded in the logbook.

Layer · 04

Geolocation

Project location, urban context, distances to landmarks, site views.

Trademarks belong to their respective owners. Integration via official public APIs.

Consultant coordination: visible, measurable, and billable.

20 minutes. We'll show you your project inside ReadyFy.

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